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Growth beyond tomorrow.

01 · Who we are

This privacy notice is issued by Adacia Corporate Solutions Advisory Sdn Bhd (“Adacia”, “we”, “us”), of A-13-13A Tropicana Avenue, Persiaran Tropicana, Tropicana Golf and Country Resort, 47410 Petaling Jaya, Selangor, Malaysia. The practice is carried on by a licensed company secretary — LS No. LS0010621, SSM PC No. 201908002254.

It explains how we collect, use, disclose and protect personal data in accordance with the Personal Data Protection Act 2010. It applies to visitors to this website, to enquirers, to our clients and their officers, and to applicants for employment with us.

02 · The personal data we collect

Depending on your relationship with us, we may collect:

• identifying and contact details — name, company, designation, email address, telephone number and correspondence address;
• information you provide in an enquiry, an application or in the course of an engagement;
• for clients and their officers, information required to act as company secretary or to carry out client due diligence — identification documents, directorships, shareholdings and beneficial ownership particulars;
• for job applicants, the contents of your resume and any supporting documents you send us.

03 · Why we process it

We process personal data to respond to your enquiry; to provide corporate secretarial, compliance and advisory services; to prepare, lodge and maintain statutory records and filings; to carry out client due diligence and screening; to administer our engagement and billing; to assess applications for employment; and to comply with our legal, regulatory and professional obligations.

Providing the data is voluntary, but if you choose not to provide it we may be unable to respond to your enquiry, accept an engagement, or discharge obligations owed on your behalf.

04 · Who we disclose it to

We may disclose personal data, where necessary for the purposes above, to:

• regulators and authorities — the Companies Commission of Malaysia (SSM), Bursa Malaysia Securities Berhad, the Securities Commission Malaysia and the Inland Revenue Board;
• share registrars, auditors, tax agents, legal and other professional advisers appointed in connection with an engagement;
• our service providers, including cloud and information technology providers who host our systems under obligations of confidentiality;
• any other party where disclosure is required or permitted by law, or where you have consented to it.

Certain statutory records lodged with SSM or announced to Bursa Malaysia become publicly available by operation of law.

05 · Transfers outside Malaysia

Some of the cloud services we use may store or process data on servers located outside Malaysia. Where that occurs we take reasonable steps to ensure the data is protected to a standard comparable with the Personal Data Protection Act 2010.

06 · How long we keep it

We retain personal data for the duration of the engagement or the enquiry, and afterwards for as long as required by law, by our professional obligations, or by the need to establish or defend a legal claim. Records we are required to keep under the Companies Act 2016 and the anti-money laundering legislation are retained for the minimum periods those laws prescribe. Unsuccessful job applications are retained for a reasonable period and then destroyed.

07 · Security

We take practical steps to protect personal data against loss, misuse, unauthorised access, alteration and disclosure. Access is restricted to those who need it to do their work.

08 · Your rights

Subject to the exceptions in the Act, you may request access to your personal data, request correction of data that is inaccurate, incomplete or out of date, limit how we process it, or withdraw a consent previously given. A request may be made by email to heidi@adacia.com.my. We may need to verify your identity, and a fee may apply to an access request as permitted by the Act.

Withdrawing consent may prevent us from continuing to act for you, and does not affect processing we are separately required to carry out by law.

09 · Cookies and this website

This website does not set cookies, run advertising, or use third-party analytics. It does load its typefaces from Google Fonts, which means your browser makes a request to Google’s servers and your IP address is visible to Google in the course of that request; no other third-party service is used. The enquiry form does not transmit anything by itself — it opens a message in your own email application, which you choose whether to send.

10 · Contact and changes

Questions about this notice, or about how we handle personal data, may be directed to heidi@adacia.com.my or to our office at the address above. We may update this notice from time to time; the version published here is the one that applies.

Last updated: September 2026. In the event of any inconsistency between the English version and any translation, the English version prevails.